Guides
These IT equipment guides are for foreign companies that buy hardware for teams in Poland. They are written for office managers, IT managers and procurement staff at international groups, shared service centres and software houses. Each one deals with something that works differently here than in your home market. Topics include what a Polish VAT invoice has to show, how intra-EU supply and KSeF e-invoicing affect a purchase, what to plan before an office opens, and how to equip people hired through an employer of record. Tax and legal content reflects general rules on the update date. Check it with your tax advisor before you act on it.
All guides. Buying and managing IT equipment in Poland.
- Updated: 10 October 2026
Buying IT equipment in Poland: a guide for foreign companies
VAT invoices, intra-EU supply, KSeF, export to Ukraine, lead times and warranty for foreign buyers in Poland.Read the guide - Updated: 10 October 2026
Office IT setup checklist
Step-by-step IT checklist for a new office in Poland: internet, network, desks, meeting rooms, printing, delivery.Read the guide - Updated: 10 October 2026
Equipping remote employees in Poland
Buy, lease or ship: equipping remote staff in Poland, EOR considerations, home delivery and returns at offboarding.Read the guide
How to use these guides
Start with whatever is on your desk this week. Setting up a Polish entity or hiring your first team here? Read the invoice, VAT and delivery guide first. Opening an office: go through the checklist and put a name next to each item. Hiring remote staff through an employer of record means one conversation before the first start date, about who buys the equipment and who owns it.
Each guide links to the service behind it, such as IT procurement or office setup. Once you know what you need, send your list for a quote, as an attachment or typed into the message.
Frequently asked questions.
Who are these IT equipment guides for?
Office managers, IT managers and procurement teams at foreign companies with an office or employees in Poland. The guides concentrate on what is different from buying IT equipment at home.
Do the guides on VAT and KSeF replace advice from a tax advisor?
No. They describe general rules as of the update date and cannot account for your entity or your transaction. Use them to prepare questions for your tax advisor.
Can I request a quote in English?
Yes. Send your list through the quote request form. The quote and all follow-up correspondence are in English.
Send your list for a quote.
A file with models is enough, or a few lines about the roles you are equipping. If anything is missing, we will ask.