IT equipment for remote employees in Poland

Remote employee equipment in Poland under an EOR

An employer of record takes care of the employment contract and payroll. The laptop is a separate question. If you want to decide the models, the security standard and who owns the device, your company can buy the equipment itself and have it shipped to each employee. Settle with the EOR beforehand which entity is the buyer. The VAT invoice is issued to the buyer named in the order. For the VAT treatment of purchases by a foreign company, verify with your tax advisor.

EOR employee laptop in Poland: what to put in the order

For each EOR employee laptop in Poland, the order needs these details.

• the employee's full name, home address and a phone number for the courier;
• the date the employee starts or needs the equipment;
• kit contents and operating system (Windows 11 Pro or macOS);
• keyboard layout (the Polish standard is the Polish programmer's layout, physically US QWERTY);
• whether to add an extended manufacturer warranty.

Couriers deliver on business days, so give an address where someone is in during the day.

IT equipment for remote workers in the EU and Ukraine

We also ship IT equipment for remote workers in other EU countries and in Ukraine. Each country gets its own lead time in the quote. A developer in Berlin may want a German keyboard. Whether that layout is available depends on the model, and we confirm it line by line. Invoicing for foreign buyers and deliveries to Ukraine are covered in the guide on buying IT equipment in Poland.

What goes into a remote work kit

The basic kit is a laptop, a headset with a noise-cancelling microphone, a keyboard and a mouse. Someone who sits at a desk all day also needs a monitor. A USB-C monitor with power delivery connects and charges the laptop over one cable and often makes a dock unnecessary. Skip the webcam unless the built-in one is not good enough for client calls. Laptop options are in the business laptops catalog.

Who sets up the remote employee's laptop

Devices ship in factory configuration. We do not install system images or enrol devices in Autopilot, Intune or Apple Business Manager. Accounts, email access and software are set up by your IT team, usually remotely once the employee first turns the laptop on. Some teams prefer to prepare each device by hand. They have the order delivered to one address and forward the laptops from there. More on the options and on working with an EOR is in the guide on equipping remote employees in Poland.